Academy For International Cooperation (AIZ) Bangkok

Date: 14-17 May 2019

Training fee: 920 EURO

A comprehensive training for GIZ admin & finance professional who are beginner or who want to refresh and keep updated with current GIZ financial management

Financial management and administration processes are one of the key factors for project success. It is crucially important that these processes are clear to everyone in the team, and the implementation are handled by professional who are equipped with efficient tools, constantly updated on related rules & regulations and able to transfer & coach the project team members on compliance.

The training provides structural introductory to and coaching on GIZ admin and financial management in projects. On the second day, participants will be introduced to GIZ Software (e.g. Accounting Software & Onsite Asset). It will also provide space to tackle challenges and issues from the participants’ daily work. The last day includes a special session on Internal Control of projects.

Learning Objectives

At the end of the training, the participants will

* have an overview of GIZ systems and processes of financial management, project accounting systems and related rules and regulations (OuR)

* have an overview of cooperation structure between GIZ, GIZ InS, BMZ and DOEAG

* have understand costing system including cost estimate, Kostentraeger-Obligo-Bericht and cost and expenditures

* have understood how to assign correct code as per chart of account 

* have understood how to manage project inventory efficiently

* have understood how to manage filling system efficiently

* have practiced related Onsite Asset software

* have understood how to manage travel-related work e.g. travel claim management

* have reflected, discussed and explored solutions for the difficult situation they are facing in their daily work

* have applied related admin & financial rule and regulation and tools in their daily work example

* have an understood how to read monthly report from new WINPACCS Accounting Version

* have an understood how to prepare for Internal Control

Content / Topics

* Overview of GIZ financial management system and core processes

* Cooperation structure between GIZ, GIZ InS, CIM, BMZ and DOEAG

* Costing system: basics & structure, Cost Estimate, Kostentraeger-Obligo-Bericht, Cost and Expenditures, Project Accounting

* Filling system

* IT system and monitoring: how to read and interpret cost unit

* Other difficult situations or specific challenges participants are facing in their admin and finance work

* On-Site Asset: software installation, registration, using software and generate onsite asset report

* Asset Management

* Reading Monthly report WINPACCS Accounting

* Preparing for Internal Control of Projects

About the trainers

Petchada Usanapong has over 30 years of expensive working in Thai-German Technical Cooperation. Petchada is the deputy country director of GIZ Malaysis and Thailand and the head of administration. She carried out various admin and finance trainings for GIZ participants, as well as provided initial support for the offices in Lao, Cambodia, Vietnam and Myanmar and others in the Asia Pacific. 

Chantana Manowongpichate has over 20 years of experiences working in GTZ and GIZ as accountant and internal controller. She provides training and coaching to GIZ project staff on GIZ accounting systems and performs internal control. She also provided support to the offices in Southeast Asia and the Pacific. 

Training approach

* Interactive presentation and exchange on concept and tools

* Reflection and discussion by participants

* Application of learning through case studies and group work

* Group presentation and peer learning

* Coaching during application

Who should attend this training?

GIZ project finance and admin staff in Band 2-4, who is new in GIZ or has experience less than a year in GIZ project financial management